Approving Timesheets

The Manager Approval Summary landing page displays the time sheets with a Submitted status.

The table displays the following information by employee and by period:

• Employee Name - Pay PeriodDates

• Activity

• Cost Code

• Pay Code

• Shift Code, if enabled in Settings.

• Hours

• Date

• Hours

• Notes

  • Submitted: The timesheet status displays as Submitted when the timesheet is submitted.

  • Rejected: If any time entry has been rejected, the timesheet status displays as Rejected.

When approving/rejecting individual entries in a timesheet, you may notice that the regular, other, and total hours are updating automatically on the Manager Approvals landing page.

Icons on This Window

Icon	Description
	Approve Select to approve the time entry.
	Reject Select to reject the time entry.
	Refresh Select to refresh the Manager Approval Summary window.
	Edit Select to edit the employee’s timesheet.

Approving a Timesheet

To approve an employee’s timesheet:

1. In Time, select Manager Approval.

2. Select the hyperlinked period for an employee.

3. The Time Entries window displays the entries that the employee has submitted for their timesheet, including:

   • Activity

   • Cost Code

   • Pay Code

   • Shift Code, if enabled.

   • Hours

   • Date

   • Notes

4. You have the option to approve all entries on the timesheet or you can approve/reject per entry:

   • Approve All: When you select to approve all the time entries for the timesheet, the status is updated to Approved.

   • Approve an individual time entry: The timesheet on the landing page updates to display only the hours still needing to be approved. The timesheet status does not update until all entries are approved.

   • Reject an individual entry: When rejecting a time entry, you are required to enter a Reject Reason in the Reject Time Entry window. Select Save.

5. Select Close to close the window.