Approving Timesheets

The Manager Approval Summary landing page displays the time sheets with a Submitted status.

The table displays the following information by employee and by period:

• Employee Name - Pay PeriodDates

• Activity

• Cost Code

• Pay Code

• Shift Code, if enabled in Settings.

• Hours

• Date

• Hours

• Notes

  • Submitted: The timesheet status displays as Submitted when the timesheet is submitted.

  • Rejected: If any time entry has been rejected, the timesheet status displays as Rejected.

When approving/rejecting individual entries in a timesheet, you may notice that the regular, other, and total hours are updating automatically on the Manager Approvals landing page.

Icons on This Window

Approving a Timesheet

To approve an employee’s timesheet:

1. In Time, select Manager Approval.

2. Select the hyperlinked period for an employee.

3. The Time Entries window displays the entries that the employee has submitted for their timesheet, including:

   • Activity

   • Cost Code

   • Pay Code

   • Shift Code, if enabled.

   • Hours

   • Date

   • Notes

4. You have the option to approve all entries on the timesheet or you can approve/reject per entry:

   • Approve All: When you select to approve all the time entries for the timesheet, the status is updated to Approved.

   • Approve an individual time entry: The timesheet on the landing page updates to display only the hours still needing to be approved. The timesheet status does not update until all entries are approved.

   • Reject an individual entry: When rejecting a time entry, you are required to enter a Reject Reason in the Reject Time Entry window. Select Save.

5. Select Close to close the window.