Approving Timesheets
The Manager Approval Summary landing page displays the time sheets with a Submitted status.
The table displays the following information by employee and by period:
Employee Name - Pay PeriodDates
Activity
Cost Code
Pay Code
Shift Code, if enabled in Settings.
Hours
Date
Hours
Notes
Submitted: The timesheet status displays as Submitted when the timesheet is submitted.
Rejected: If any time entry has been rejected, the timesheet status displays as Rejected.
When approving/rejecting individual entries in a timesheet, you may notice that the regular, other, and total hours are updating automatically on the Manager Approvals landing page.
Icons on This Window
Icon | Description |
---|---|
![]() | Approve |
![]() | Reject |
![]() | Refresh |
![]() | Edit |
Approving a Timesheet
To approve an employee’s timesheet:
In Time, select Manager Approval.
Select the hyperlinked period for an employee.
The Time Entries window displays the entries that the employee has submitted for their timesheet, including:
Activity
Cost Code
Pay Code
Shift Code, if enabled.
Hours
Date
Notes
You have the option to approve all entries on the timesheet or you can approve/reject per entry:
Approve All: When you select to approve all the time entries for the timesheet, the status is updated to Approved.
Approve an individual time entry: The timesheet on the landing page updates to display only the hours still needing to be approved. The timesheet status does not update until all entries are approved.
Reject an individual entry: When rejecting a time entry, you are required to enter a Reject Reason in the Reject Time Entry window. Select Save.
Select Close to close the window.