Creating a Time Entry Using Time In/Out
You can use the Time In/Out feature to time into an activity and then time out when you are done. The hours are calculated for you. The Time In and Time Out fields are visible if Use Time In/Out is enabled in Time Settings. The Time In and Time Out values are editable depending on your company's settings.
On the timesheet, you can add a time entry with the following options:
Select Add Activity.
If you use the web version, the Add Activity button is at the top right of the time entries grid.
If you use the Time mobile app, the Add Activity button is in the lower right corner.
For an existing activity on the timesheet, on the current day, select the ellipses icon and then click Time In New Entry. You can only be timed into one activity.
Select from the following activity types:
Job Activity
Service Activity
Unbilled Activity
Select the day you are entering the time for. This defaults to the current day of the week.
Select the job, service call, or unbilled activity. The label that is displayed is dependent on the type of activity selected.
Select the Cost Code. (Required for job and service activities)
When the activity is a:Job Activity: The cost code list is populated after you select the job. If only one job cost code exists, that cost code auto-populates in the field.
Service Activity: the description is shown in the field.
Select the Pay Code. (Required) Pay codes are sorted by pay code type and then alphabetically. The lookup will be populated with pay codes for the selected employee. If only one pay code exists, that pay code will be defaulted in the lookup.
Select the Shift Code, if needed. (This field displays if Shift Codes are enabled in Company Settings.)
Select the Time In icon to start the time in. You can also select the calendar icon to choose a start time. After you time in, a spinning green hourglass is displayed by the Hours field and on the timesheet.
You can only time in for the current day. Timing in to a future date is not available.
On the timesheet, if there is an existing activity, you can time in for the current day by selecting the ellipses and then selecting Time In New Entry. The Time Entry window opens and the activity details automatically populate. You can change the information in this window before saving.
When you are ready to time out, you can do any of the following:
Select the Time Out icon to stop the clock to time out. You can also select the calendar icon to choose an end time.
On the timesheet, select the ellipsis next to the entry and then click Time Out.
If you are using the Time mobile app, select the entry and then click Time Out.
Note: Two time entries are created if your time out is in the next pay period. The activity, cost code, pay code, and shift codes will be the same for each transaction. You will need to verify that the values are correct.
Enter the Hours. (Required). The hours will automatically populate in this field when you Time Out but you can edit this value. The Time Out time will update based on the edited value.
Hours must be between -24 and 24
Hours may be any decimal. When entering less than an hour, you may need to enter a zero before adding the decimal. (So for 30 minutes, type “0.5”.
Select Save Options and choose from one of the following:
Save: Saves the transaction for the selected day.
The Time Entry window remains open and the Add Note icon now displays to the right of the time entry. You can edit the current time entry or choose a different day to add a time entry with the same selections. See Working with Notes.
Any changes made for the same day will edit the saved transaction.
Save & New: Saves the current transaction and clears the Time Entry window so that you can enter a new transaction for the same activity type (unbilled, service, or job) for the current day or a different day.
Save & Close: Saves the transaction and closes the Time Entry window.