Working with Roles

Schedule has three pre-defined roles that cannot be disabled, Administrator, Dispatcher, and View Only. You can create additional roles for your users, but a user can only be assigned to one role.

Pre-Defined Roles

• Administrator
  Has all View/Edit/Delete permissions. Some of the Delete permissions are not available as these are created in Service Management.
• Dispatcher
  Has View/Edit permissions and you can select specific Delete permissions.
• View Only
  This role has only View permissions.

The User Roles window has three sections.

• Roles
  Displays the user roles. You can use the filter fields to narrow the listing of roles by entering a few letters for the role and/or description. This section also contains the New Role and Copy Role buttons.
• Role Detail
  This section is used to create and/or disable a role.
• Role Permissions
  You can assign view/edit/delete permissions for the areas listed.

Creating a New Role

1. In Schedule, select the menu icon in the top left corner next to Scheduling.
2. Select Administration.
3. Select the User Roles tab.
4. In the Roles section, select New Role.

5. In the Role Detail section, enter the Role and Description. 

   

   To disable a role, mark the Disabled checkbox.

6. Select Save. The role displays in the Roles section.

Assigning Permissions to a Role

1. With the created role highlighted, in the Role Permissions section you can select the Role Permissions.
2. Mark or unmark the View, Edit, or Delete columns for the listed areas. Depending on the record, marking Edit will also allow users to create the record. For example, if you mark Edit for Service Calls, users will be able to create a new service call.
3. Select the Save icon.

Assigning User Roles

A user is limited to one role, although one role may be assigned to more than one user.

1. In Schedule, select the menu icon in the top left corner next to Scheduling.
2. Select Administration.
3. Select the User Detail tab.

4. In the Users section, select the user. 

5. In the User Roles section, select Assign Role.
6. In the Available Roles window, mark the Role checkbox.
7. Select Assign Role.

Deleting Roles

A role can only be deleted if it is not assigned to users.

1. In Schedule, select the menu icon in the top left corner next to Scheduling.
2. Select Administration.
3. Select the User Detail tab.
4. In the Users section, select the user.
5. In the User Roles section, select Assign Role.
6. In the Available Roles window, right-click on the role, and then select Delete.