Reimbursement or Per Diem Entries

Set Up Reimbursements and Per Diem 

Business Central

1. In Business Central, create non-inventory items for reimbursement and per diem without a price or cost.

2. In FORGE Settings:

   • Rate Category:

     • Create a per diem rate category with a Fixed Billing Rate and usage set to reimbursement. 

     • Create a reimbursement rate category that uses a price list instead of fixed billing. 

   • Price List: Configure price lists with the appropriate markup. 

   • Service Settings: Set the Default Rate Category and Default Cost Category. This applies to both FORGE and FORGE Mobile entries.

   • Workflow Designer: Enable reimbursements in workflow for travel and/or labor steps. 

Create Entries in FORGE 

Create a Reimbursement Entry in FORGE 

1. Open Time Entries. 

2. Select the Employee Reimbursement tab. 

3. Click New Reimbursement. 

4. Verify default cost category and rate category. 

5. Enter the amount and date. 

6. Save the entry. 

Create a Per Diem Entry in FORGE 

1. Open Time Entries. 

2. Select the Employee Reimbursement tab. 

3. Choose the Per Diem rate category. 

4. Enter required fields. 

5. Save the entry. 

Create Entries in Mobile 

Create a Reimbursement Entry in Mobile 

1. Open a service appointment. 

2. Add a time or travel entry. 

3. Select a reimbursement rate category. 

4. Enter the amount. 

5. Save the entry. 

Create a Per Diem Entry in Mobile 

1. Open a service appointment. 

2. Add a time entry. 

3. Select the per diem rate category. 

4. Save the entry. 

Process Entries in Time Entries and Timesheets 

1. In the Time Entries window, submit time entries and reimbursement entries. 
   If the entries were created in FORGE Mobile, these will be automatically submitted when the appointment is completed.

2. Open Timesheets. 

3. Select submitted entries. 

4. Approve entries. 

5. Verify entries are converted to cost lines on the service call. (Go to the service call and click Service Costs.

Post Entries in FORGE 

1. In the service call window, navigate to costs or expenses. 

2. Verify reimbursement and per diem entries. 

3. Send entries to ERP. 

4. Confirm entries are processed. 

Post Entries in Business Central 

1. Open General Journal. 

2. Locate reimbursement entries. 

3. Verify debit and credit values. 

4. Click Post. 

5. Open Posted Service Sales Invoices. 

6. Use Find Entries to verify general ledger records.