Invoice Accounts

Use Invoice Accounts to map each service cost category to the General Ledger accounts FORGE uses for service cost and service invoice posting to Business Central.

Open Invoice Accounts

Go to Settings > Service > Invoice Accounts. The list shows each cost category and its assigned accounts, including whether the mapping is Active or Inactive.

Review or locate an existing mapping

Use Search invoice account mappings to search by cost category, account number, account name, or status. Select a cost category name to open that mapping for editing. Use Refresh when you need to reload the list.

One mapping per category: A cost category can have only one Invoice Account mapping in the current company and business unit. Open the existing mapping instead of creating a duplicate.

Create or Edit the Mapping

1. Select New to create a mapping, or open an existing cost category to edit it.

2. Complete the following fields:

   • Cost Category (Required) - Select the active service cost category this mapping controls. Choosing a labor category displays Overhead Offset Credit; choosing a non-labor category displays Reimbursement Offset Credit.

   • Cost Posting Debit (WIP) (Required) - Shown when Work In Progress (WIP) Accounting is enabled. Select the WIP debit account used for service cost posting and later credited when invoiced cost is relieved to COGS.

   • Cost Posting Debit (COGS) (Required) - When WIP Accounting is off, this is the primary cost debit account. When WIP Accounting is on, a separate field with this label appears and receives the invoiced cost during WIP-to-COGS relief.

   • GL Offset Credit (Required) - Select the primary credit-side account. It is the pay credit account for labor and the balancing credit account for standard non-labor General Ledger cost posting.

   • Overhead Offset Credit (Required) - Appears only for labor cost categories. Select the account used for the labor overhead credit line. When overhead is zero, FORGE does not create an overhead credit line.

   • Reimbursement Offset Credit (Optional) - Appears only for non-labor cost categories. Select the credit account used for reimbursement-derived costs from time-entry reimbursement flows. Leave it blank when the category is not used for reimbursements; standard non-reimbursement posting continues to use GL Offset Credit.

   • Revenue Credit (Required) - Select the revenue account used when a service invoice line references this cost category mapping.

   • Active (Optional) - Keep selected to make the mapping available for posting. Clear it to retain the mapping for history while preventing it from being treated as active. New mappings are active by default.

3. Select Save. FORGE validates the required fields and returns you to the Invoice Accounts list after the mapping is saved. Confirm that the cost category, account numbers and names, and Active status appear as expected.

Maintain the mapping when accounting changes

• Open the cost category from the list, update the applicable account selections, and select Save.

• To stop using a mapping without removing its history, clear Active and save the record.

• Use New from an open mapping only when you intend to configure a different cost category.

Operational notes

• Mappings apply only to the selected company and business unit; changing either selection can show a different setup.

• Only active Service Cost Categories and active General Ledger accounts are available in the lookup fields.

• If WIP Accounting is enabled, both the WIP debit account and the separate COGS debit account must be configured before the mapping can be saved.

• Missing or incorrect mappings can block Business Central posting. Coordinate account changes with the person responsible for your Business Central posting design.