Job Cost Accounts

Job Cost Accounts

Use Job Cost Accounts to map shared and category-level accounts for cost posting, billing, revenue recognition, and job close. New categories can begin with incomplete mappings, but a posting that needs a missing mapping stops with a setup error.

Job Cost Posting

1. Go to Settings > Job Cost > Job Cost Accounts, then select Job Cost Posting.

2. Select a Job Cost Category from the list, or select New if its mapping is not present.

3. Map the category accounts. Choose the accounts and posting group required by your posting design.

   • Job Cost Category (Required): Select the category whose Job Cost transactions use this mapping. Each active category has one mapping.

   • Cost Posting Debit (WIP): Select the Work In Progress debit account used for category cost posting. This account is also shown read-only beside Cost of Goods Sold in Revenue Recognition and Close Jobs.

   • GL Offset Credit: Select the offset credit account used for the category's cost posting.

   • Overhead Offset: Select the offset used for overhead posting, normally for the Labor category.

   • Reimbursable Offset: Select the offset used when reimbursable posting requires a separate account.

   • Posting Group: Select the Business Central General Product Posting Group used for compatibility with Business Central posting.

4. Select Save. Complete every mapping that your posting workflows require before processing transactions.

Invoice Accounts

1. In Job Cost Accounts, select Invoice Accounts.

2. Set the shared billing accounts. These accounts are shared by the active business unit.

   • Progress Billings (Required): Select the account that receives the full gross Progress Billing amount.

   • Retention Accounts Receivable (Required): Select the account that receives held retention and retention releases.

3. Select Save Changes. Complete the Revenue Recognition accounts as part of the same shared setup before billing or period-end processing.

Revenue Recognition

1. In Job Cost Accounts, select Revenue Recognition.

2. Review Progress Billings. Progress Billings is read-only here and comes from Invoice Accounts.

3. Set the shared recognition accounts. Configure the accounts used by percentage-of-completion recognition.

   • Billings in Excess (Required): Select the over-billing account used when billed revenue is ahead of earned revenue.

   • Unbilled Receivables (Required): Select the under-billing account used when earned revenue is ahead of billed revenue.

   • Contract Earned (Required): Select the revenue account used by revenue-recognition entries.

4. Map category cost recognition. For each Job Cost Category, review the read-only Work In Progress account and select its Cost of Goods Sold account. Recognition credits WIP and debits COGS. A blank mapping can be saved during setup, but recognition or close processing that needs it will stop until it is completed.

5. Select Save Changes. Only changed shared accounts and category COGS mappings are saved.

Close Jobs

Close Jobs combines shared Progress Billings and Contract Earned with Work In Progress and Cost of Goods Sold from each Job Cost Category.

1. In Job Cost Accounts, select Close Jobs. This tab is read-only.

2. Confirm the shared accounts. Verify Progress Billings from Invoice Accounts and Contract Earned from Revenue Recognition.

3. Confirm every category pair. Verify Work In Progress from Job Cost Posting and Cost of Goods Sold from Revenue Recognition. Job close settles cost by crediting WIP and debiting COGS.

Correct missing or incorrect values on their owning tabs. Close Jobs does not provide editable account fields.