Time In and Out of Appointments

Depending on the MobileTech setup for time logs, you can time in and out of an appointment without entering a manual time entry. If MobileTech is set up to use time logs, a clock icon displays to the left of the appointment ID in the Appointments list. You can time in and out as many times as you need to before you complete the appointment. Your hours are saved as a labor entry after each time out. If you accidentally time in to the wrong appointment or activity, if you haven't synced your device, you can delete the time in and update the appointment/activity status. See Delete Time-In. GPS information (latitude/longitude) is saved when you sync your device for each time in and time out if your device has GPS capabilities and a value is returned. GPS data cannot be updated from the device.

Billable hours are calculated based on the in and out times, and these hours are displayed on the Time Entry tab for the appointment. Depending on the setup for time logs, you might be able to change these hours when you're completing the appointment. If MobileTech is set up to use time log, the dates and times for the time in and time out entries, along with the hours, pay code, and description, are displayed in the Appointment Summary Preview and Job Summary Preview panes, and on the Call Summary and Appointment Summary reports.

The dates and times for timing in to and out of appointments and activities are displayed according to the date settings on the device.

1. Select Appointments.  
2. Select an appointment and select Time In (or Time Out). Depending on the action you're taking, one of these panes opens:
   
   

   • Time In - The appointment ID is displayed, in addition to the status and current date/time for the appointment. 
     

     Appointment	The appointment ID can't be changed. To work with a different appointment, go to the appointments list, select an appointment, and then select Time In. To view more information about the appointment, select the appointment ID.
     Status	Select the Status. If the Time Log Status Update setting is enabled, the appointment status will be automatically set when you time into the appointment. Additionally, if the status is manually updated, you will be timed into the appointment.
     Time In	The current date/time displays. Depending on your setup, you may have the ability to modify the timestamp.

   • Time Out - The information entered in this window defaults to the Time Entry window.

     Appointment	The appointment ID can't be changed. To work with a different appointment, go to the appointments list, select an appointment, and then select Time Out. To view more information about the appointment, select the appointment ID.
     Status	Select the Status. If the Time Log Status Update setting is enabled, the appointment status will be automatically set when you time out of the appointment.
     Time In	The date and time that you last timed in to the appointment. Depending on the setup, you might be able to change these values. If the Time Log Status Update setting is enabled, the appointment status will be automatically set when you time into the appointment. Additionally, if the status is manually updated, you will be timed into the appointment.
     Time Out	The current date and time. Depending on the setup, you might be able to change these values. The Labor Hours value is recalculated after you save.
     Labor Hours	The labor hours are calculated based on the time in and time out. Depending on the setup, this time might be rounded off, such as to the nearest 5 or 15 minutes. Depending on the setup, you might be able change the value in this field. The time out increments accordingly as the hours are adjusted.
     Cost Code	Select the labor category to use for the time entry. Depending on the setup, a default labor cost code might be displayed. You can change this value.
     Pay Code	Select the pay code to use for the time entry. Depending on the setup, a default billable hourly pay code might be displayed. You can change this value.

     

     You can time out on a different device than you used to time in only if you sync in between the time-in and time-out.

3. Select Save to log your time.

After the time entry is complete, it is saved to the appointment. You can also view the TimeLog Labor entry in the timesheets list.