Advanced Rental

The Advanced Rental module tracks the rental of equipment and items.

• Agreement-based rentals: The foundation for equipment rentals is the rental agreement document. A rental agreement is set up to record all revenue and costs for equipment and other service items relating to rental. You can invoice multiple rental lines.
• Rental bookings: Before a customer is ready to enter a full rental agreement, you can create a booking for that customer. Once a booking is created, it can be transferred fully or partially to a rental agreement. Think of a booking as a pre-agreement.
• Rental availability: You can check the availability of a piece of equipment either before or during the creation of a rental agreement.
• Miscellaneous items: You can charge for miscellaneous items - both stock and service items - to be included on agreements with equipment.
• Price groups: You can set up pricing groups that link price templates and price levels to either Equipment or Inventory items. The price groups can be assigned at the model and/or equipment level.
• Meter reading-based pricing: You can set up rental units of measure/price rates that define overages and base pricing on meter readings.
• Advanced rental account distribution capability: You can have unlimited account distributions for each rental agreement line and specify an ownership percentage based on who owns the equipment and who is renting the equipment.
• Rent to job agreements and bookings: You can apply costs from the internal rental of equipment to a job. This differs from renting equipment to external customers in that an invoice is not sent to an external customer. Instead, when a "rent to job" invoice is posted, a GL transaction is created (and posted if posting through the GL), and costs are updated on the job in Job Cost. No SOP invoice is created for rent to job agreements or bookings.

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