Vehicle Readings

With the Vehicle Readings module, you can record tire/brake wear and fuel levels/hours for use in the equipment rental process. Vehicle readings can be entered manually from Rental Agreement Line Entry or Service Call, or as task responses from Service Management or MobileTech.

The process flow for manually entering inbound vehicle readings associated with a service call would be similar to

1. The user creates an inbound service call, either through MobileTech or by choosing the new service call icon under Off Rental in Rental Agreement Line Entry.
2. A new service call is created.
3. The Vehicle Readings window is accessed by choosing the Vehicle Readings button to enter the wear and/or fuel readings. The service call ID, rental agreement number, line number, On/Off rental flags, and dates will automatically populate in the header. The call type will default as an inbound call type.
4. When a service call is marked complete, the readings are committed. The readings may also be manually committed in Vehicle Readings. Once committed, any variances will be added as miscellaneous lines in Rental Agreement Entry. These items will be invoiced on the next invoice run. The vehicle readings are no longer editable after being committed.

The process flow for vehicle readings not associated with a service call would be similar to:

1. The user accesses Rental Agreement Line Entry and accesses Vehicle Readings by choosing the vehicle reading icon under Off Rental in Rental Agreement Line Entry.
2. The rental agreement number, line number, On/Off rental flags, and dates will automatically populate in the header. The call type will default as an inbound call type.
3. When the reading is manually committed in Vehicle Readings, any variances will be added as miscellaneous lines in Rental Agreement Entry. These items will be invoiced on the next invoice run. The vehicle readings are no longer editable after being committed.

The process for entering task-based vehicle readings associated with a service call would be similar to:

1. The user creates an inbound service call, either through MobileTech or by choosing the new service call icon under On Rental in Rental Agreement Line Entry. A new service call is created and the call ID displays in the Service Call ID field.
2. Zoom on Service Call ID to open Service Call with the appropriate details automatically filled.
3. Select Vehicle Readings.

The process for entering an outbound vehicle reading is similar, although you are just recording the readings. No invoices are created. You must select Commit after entering the readings.

See also: