Entering Multicurrency Job Invoices

When entering multicurrency job invoices, you can designate an originating currency in the Job Invoice Entry window and print reports in the originating or functional currency. You can use the multicurrency feature only for jobs with standard or user defined billing. Although the originating currency is selected, the functional currency displays in the Job Invoice Entry window and the Standard Invoice or Credit window. The originating currency prints on the invoice. Originating amounts can be viewed in Receivables Management.

1. Select Transactions > Job Cost > Job Invoice Entry. 

   

   See Entering Job Invoices for a detailed procedure.

2. Complete the following fields, as necessary.
   • Document Type, Document Number
     Enter document type and document number.
   • Job Number
     Enter a job number. You can use multicurrency if a job uses the Standard billing type. All other job types will be invoiced in functional currency only.
   • Job Number
     Defaults based on the Job Number.
   • Customer ID
     Enter a customer ID. Multicurrency invoices cannot be entered for customers with balance forward accounts.
   • Customer Name
     Defaults based on the Customer ID.
   • Date
     Enter a document date, which determines the exchange rate in multicurrency transactions.
   • Batch ID
     Enter a single-use batch ID. Multicurrency transactions cannot be posted in a recurring batch.
   • PO Number
     Enter a purchase order number.
   • Currency ID
     The currency defaults from the customer ID and can be changed. If a currency has not been specified for the customer, the company's functional currency will default. The Job Invoice Entry window displays only the functional currency.
3. Complete the remaining fields in the window. The Commissions button is disabled when the currency ID is an originating currency.
4. Select Schedule to display the Standard Invoice or Credit window. The functional currency displays, even though the originating currency is selected for the job.
5. Edit the Current Bill column and select Save.
6. In the Job Invoice Entry window, select Print. The invoice will print in the originating currency.
7. Select Save. Only the Graphic Invoice, Text Invoice, and Tax Detail Invoice styles will print in the originating currency.
8. You can post the invoice using Microsoft Dynamics GP Sales series posting or master posting.

About Creating Invoices with Bill Code Detail

When you create a job invoice for a multi-currency bill code job, the system displays the invoice amounts in the originating currency; previously, the functional currency would display even though the originating currency was selected. 

Create job invoices as you normally would, choosing the appropriate invoice format. After the invoice has been saved or printed, the functional currency fields on the job and bill code will be updated with the originating currency amounts. In addition, all drill-downs associated with posted and historical invoices will show billing amounts in the originating currency.

Changing the Currency ID on Job Invoices

You can now change the currency ID directly on the job invoice. You can also enter retention due amounts (for subcontractors) in the originating currency.

1. Select Transactions > Job Cost > Job Invoice Entry. The Job Invoice Entry window opens.
2. Fill the fields as you normally would.
3. Change the Currency ID, if necessary.

Change Orders and Bill Codes

You can save bill codes to a change order before posting. This allows you to assign bill codes to change orders as change orders are billed, using the change order exchange and not the job's exchange rate.

This feature applies to all jobs, not just those with multi-currency.