Assigning GL Accounts on Jobs and Job Invoices

You can assign GL sales accounts to bill codes at the job maintenance level and override them during job invoice entry.

Assigning GL Accounts to Job Bill Codes

1. Select Cards > Job Cost > Job. The Job Maintenance window opens.
2. Select a Job with a bill type of User Defined or Cost Code.
3. Select the Bill Codes button.
4. Use the lookup in the Account field to select a different account. The account defaults from the Invoice Accounts Setup window.
5. Select Save.

Overriding GL Accounts During Job Invoice Entry

You can override a GL account at the job invoice level for bill codes.

1. Select Transactions > Job Cost > Job Invoice Entry.
2. Enter job invoice information as you normally would.
3. Select Schedule. The Schedule Invoice window opens.
4. Complete the fields as you normally would.
5. Enter the Bill Code Number(s) to include on the invoice, or select Select All to include all bill codes. If you chose Select All, select Yes to the message Do you want to assign all bill codes to this invoice? Select Yes to the message Do you want to include the fully invoiced bill code numbers?
6. Use the lookup to select Account Numbers for each bill code for which you want to override GL accounts.
7. SelectSave.

Bill codes that have been fully-invoiced (posted) will appear in the Schedule Invoice window.

Viewing Results using Job Status and Microsoft Dynamics GP

The account number assigned to the bill codes will appear on several Job Cost zoom windows. In addition, the Microsoft Dynamics GP Sales Distribution Entry window will contain one distribution line for each bill code.

Schedule Invoice Zoom Window

To access this window:

1. Select Inquiry > Job Cost > Job Status. Enter a Job number and select the Billing button.
2. Zoom on a Document Number, and the Job Invoice Zoom window opens.
3. Select the Schedulebutton.
4. Select OK to close the window.

Schedule Invoice History Window

To access this window:

1. Select Inquiry > Job Cost > Job History > Billing.
2. Zoom on a Document Number.
3. Select the Schedulebutton.
4. Select OK to close the window.

Receivables Distribution Inquiry Zoom Window

To access this window:

1. Select Inquiry > Job Cost > Job Status > Billing.
2. Zoom on a Document Number.
3. Select the Distributionbutton.
4. Select OK to close the window.

Sales Transaction Distribution Entry Window

To access this window:

Select Transactions > Sales > Transaction Entry > Distribution.