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Accounting Periods

Use Accounting Periods to define fiscal period boundaries and manage the visible period-close and POC review workflow from Settings > Financial > Accounting Periods.

Available Tabs:

  • Period Dashboard focuses on the current close cycle, recent review work, and periods that need operator attention.

  • Action Queue shows prioritized, actionable periods without the full grid.

  • Period Administration shows the full grid for reviewing and managing periods. The grid is hidden when you are on the dashboard or queue tabs.

Period Dashboard

The following tiles are displayed:

  • Current Accounting Period: Shows the accounting period that contains the current date, based on the period starting dates in the Accounting Periods setup. Use this tile to see the current period's workflow status, next action, latest Job Cost process, and latest POC run.

  • Next Period to Close or Upcoming Period: Shows the earliest open Job Cost period that should be closed next. If the current period is also the next period to close, this tile switches to Upcoming Period so the dashboard still shows a separate forward-looking period.

  • Last Closed Period: Shows the most recent period where Job Cost Closed is true. Use this tile to quickly review the latest completed close cycle, related POC status, and any available follow-up action such as creating or reviewing a POC entry.

  • Needs Attention: Highlights the first period that needs operator review. A period can appear here when a Job Cost process failed, a POC posting failed, a posting is still processing, a close or reopen process is in flight, or the latest closed period still needs POC follow-up.

Each populated tile shows the period name, fiscal year, starting date, workflow status, next action, latest Job Cost process, reason when available, latest POC run, and a primary action button.

Use A Dashboard Tile Action

  1. Open the Period Dashboard tab.

  1. Find the tile for the period you want to work with.

  1. Review the tile's workflow status, next action, latest Job Cost process, reason, and latest POC run.

  1. Select the action button on the tile when one is available.

  1. Complete any confirmation dialog or modal fields that appear for that action.

Action Queue

Work from the Action Queue list for current close, upcoming periods, and exception-driven POC review.

Queue rows show the period name, fiscal year, workflow status, starting date, whether the period is current, next to close, or last closed, the next action, Job Cost status, POC status, and attention or blocked reason.

Use the Action Queue

  1. Open the Action Queue tab.

  1. Review each period's workflow status, next action, Job Cost status, POC status, and reason text.

  1. Choose the action button for the period you want to work with. The queue can show up to two actions for a period, depending on the period state.

    • Preview POC Entry: Opens the Preview POC Entry modal for an open period. Use it to preview the current revenue-recognition basis for a selected division and posting date. The preview does not create a persisted run.

    • Close Job Cost: Opens a confirmation dialog and, after confirmation, queues the Job Cost close for the selected period. The UI message explains that closing builds derived period financial summary rows and marks the period Job Cost closed after the process succeeds.

    • Create POC Entry: Open the revenue-recognition modal in create mode for a Job Cost closed period that lacks a POC run. Use it to create a division-scoped POC run from frozen Job Cost close data.

    • Review POC Entry: Opens the Revenue Recognition Runs modal for a Job Cost closed period that already has a POC run. Use it to review run status, GL preview lines, frozen run entries, posting warnings, print output, and eligible posting actions.

    • Reopen Job Cost: Opens a confirmation dialog and, after confirmation, queues the Job Cost reopen for a closed Job Cost period. The UI message explains that reopen clears close metadata so existing summary rows become editable before the next close.

  2. Complete any confirmation dialog or modal fields that appear for that action.

Period Administration

On the Period Administration tab, use the full grid to change which periods are open, closed, ready for POC, or blocked. The grid defaults to the current fiscal year and supports operational filters.

Filtering the Administration Grid

  1. Open the Period Administration tab.

  1. Use the Fiscal Year filter to limit the grid to a fiscal year, or choose All fiscal years.

  1. Use the Workflow Status filter to limit the grid to a status, or choose All statuses.

  1. Use the Administration View filter to limit the grid to a period state, or choose All period states.

  1. Review the filtered rows in the grid.

Open A Period Detail Form

  1. Open the Period Administration tab.

  1. Find the accounting-period row you want to review or edit.

  1. Select the row to open its detail form.

  1. Review or update the fields available in the form.

  1. Use the page's standard detail command bar to save or leave the form, based on the command you need.

Grid Columns

The detail form includes Name, Starting Date, Closed, Job Cost Closed, and New Fiscal Year.

  • Name identifies the accounting period.

  • Starting Date marks the first day of the period.

  • Closed indicates whether postings are blocked for the period.

  • Job Cost Closed indicates whether job-cost activity is closed for the period.

  • New Fiscal Year marks the first period of a new fiscal year.

Visible Workflow Statuses

The window derives workflow and administration labels from the period state, latest Job Cost process, and latest POC run.

  • Open: The period is open for Job Cost and does not currently have a more specific administration state such as Ready to Close, Blocked, In Progress, or Exception.

  • Ready to Close: The period is the earliest open Job Cost period in the current sequence and is eligible for the next close cycle. The next action is typically Close Job Cost.

  • Blocked: The period is open, but an earlier accounting period must be Job Cost closed first. The grid's Blocked / Reason column explains the dependency.

  • In Progress: A Job Cost close, Job Cost reopen, or POC posting process is queued or processing for the period. Wait for processing to finish, then refresh the status before taking another action.

  • Accounting Closed: The period's Closed field is selected, indicating that accounting posting is closed for the period. The period remains visible for review and related workflow status.

  • Ready for POC: Job Cost is closed for the period, and no POC run exists yet. The next action is typically Create POC Entry.

  • Needs Review: A POC run exists and needs user review or posting follow-up. The next action is typically Review POC Entry.

  • Posted: The latest POC run for the period is posted. Use Review POC Entry if you need to verify the run details or posting references.

  • Exception: The latest Job Cost process or POC posting encountered a failure. Review the process or run details, address the issue, and retry the appropriate action when available.

The Latest Job Cost Process value shows a process status and completed date when one is available; otherwise it shows Closed or Open based on Job Cost Closed.

The Latest POC Run value shows the latest run status and posting date when a POC run exists, or indicates that no POC run exists yet.

Visible Row Actions

Open periods can show Preview POC Entry and Close Job Cost when no Job Cost process is already in flight.

Closed Job Cost periods with no POC run can show Create POC Entry and Reopen Job Cost.

Closed Job Cost periods with an existing POC run can show Review POC Entry and Reopen Job Cost.

If a Job Cost close or reopen process is in flight, row actions are hidden for that period until processing is no longer in flight.

Preview a POC Entry

  1. Select Preview POC Entry from an open period.

  1. In the Preview POC Entry modal, select a Division.

  1. Enter or confirm the Posting Date.

  1. Select Run Preview.

  1. Review Preview Detail, GL Preview, and Preview Entries when preview data is available.

  1. Use Refresh if you need to reload the modal data.

Close Job Cost

  1. Select Close Job Cost for the period.

  1. In the Close Job Cost Period confirmation dialog, review the message explaining that the close will build derived period financial summary rows and mark the period Job Cost closed after the process succeeds.

  1. Select Close Job Cost to confirm, or Cancel to leave the period unchanged.

  1. After confirmation, look for the success message: Job Cost period close queued.

  1. Refresh or return to the page later to review the latest Job Cost process status.

Create A POC Entry

  1. Select Create POC Entry from a Job Cost closed period with no POC run, or select New in the Revenue Recognition Runs modal.

  1. Select a Division.

  1. Enter or confirm the Posting Date.

  1. Select Create POC Entry.

  1. While saving, the button shows Creating.

  1. After the run is created, look for the success message: POC entry created.

  1. Review the created run in the Revenue Recognition Runs modal.

Review A POC Entry

  1. Select Review POC Entry from a Job Cost closed period that already has a POC run.

  1. In the Revenue Recognition Runs modal, select a run from the Runs panel. Runs are listed latest first.

  1. Review Run Detail, including status, Accounting Period, Posting Date, Posting Mode, ERP Provider, Correlation Id, ERP Document No, ERP Document Id, and Entries.

  1. Review GL Preview for logical posting lines.

  1. Review Frozen Run Entries for job-level Billing TTD, Revenue TTD, Over/Under TTD, and Posted Cost TTD.

  1. Use Refresh or Refresh Status if you need updated run information.

GL Preview and Entries

GL Preview shows logical posting lines for the selected run or preview. Columns are Line Group, Cost Category, Account, Description, and Amount.

Frozen Run Entries or Preview Entries show job-level values. Columns are Job, Billing TTD, Revenue TTD, Over/Under TTD, and Posted Cost TTD.

When entries are available, the entries table includes a Division Total row.

Posting Warnings

The modal can show Posting Warnings before posting.

Warnings can identify missing Revenue Accounts setup for the selected division, incomplete Job Cost Accounts setup, or missing Job Cost Settings division dimension setup.

Post POC Entry is available only when the selected run is Calculated, the period is Job Cost closed, preview mode is not active, and there are no posting warnings.

Post a POC Entry

  1. Open Review POC Entry for a period with a POC run.

  1. Select the run you want to post.

  1. Review Posting Warnings. If warnings are present, Post POC Entry is not available.

  1. Confirm the run status is Calculated and the period is Job Cost closed.

  1. Select Post POC Entry.

  1. When posting is queued, look for the success message: POC posting queued.

  1. Select Refresh Status later to check whether the run status changed.

Print a Pre-Post Report

  1. Open Preview POC Entry or Review POC Entry.

  1. Run a preview or select an existing run so detail data is available.

  1. Select Print Pre-Post Report.

  1. Use the printable report to review run details, GL Preview, and run or preview entries.

Reopen Job Cost

  1. Select Reopen Job Cost for a Job Cost closed period.

  1. In the Reopen Job Cost Period confirmation dialog, review the message explaining that reopen will clear close metadata so existing summary rows become editable again before the next close.

  1. Select Reopen Job Cost to confirm or Cancel to leave the period unchanged.

  1. After confirmation, look for the success message: Job Cost period reopen queued.

  1. Refresh or return to the page later to review the latest Job Cost process status.