Setting Up Equipment Types

You can use equipment types to save data entry time when creating new equipment records. Think of equipment types as templates to be used when creating similar equipment records. When you create a new equipment record, information from the equipment type template, including the task list, appears on the equipment record.

The lookup window would include your customer's most common types of equipment. Examples of equipment types are Computer, Boiler, or Industrial Scale.

1. Choose Microsoft Dynamics GP > Tools > Setup > Service Management > Lookup Setup > Equipment > EquipmentTypes.
2. Complete the following fields, as necessary.
   • Equipment Type
     Create a name for the equipment type.
   • Equipment Model Number, Manufacturer ID
     You may want to set up equipment types based on the model or manufacturer; if not, these fields are not required.
   • System, Major, Sub 1 - Sub 4
     These fields are used when assigning maintenance tasks to pieces of equipment. Complete these fields if all pieces of equipment belonging to this type share the same components. This information is for reference and sorting only and does not affect the individual tasks making up the task list. See About System, Major, Sub 1-4.
   • Task List ID
     Assign task codes and task lists to be performed on this equipment type. Whenever the equipment type is assigned to a piece of equipment covered by a maintenance contract, the maintenance tasks and task lists go with the equipment record.You can change which tasks are assigned to the equipment type by zooming on the Task List ID field. If tasks change on the master equipment type, however, these changes do not affect equipment types already assigned to a maintenance contract. Similarly, task changes made to equipment at the maintenance contract level are not reflected in the master equipment record.
   • Warranty Days, Extended Warranty Days, Extended Warranty Type
     Complete the warranty information fields if applicable.
   • User-defined
     You may have labeled these fields during setup. See Labeling User-Defined Fields. If you chose to validate the first and second user-defined fields in the Location window during setup, lookup windows will be attached to the fields and users will be prompted before adding to the lookup data. See Choosing Service Options.
3. Choose Save.

Assigning replacement parts to equipment types

After you have saved an equipment type, you can create a master list of replacement parts for it. This master list can be referenced when assigning replacement parts to an equipment record.

1. Choose Microsoft Dynamics GP > Tools > Setup > Service Management > Lookup Setup > Equipment > Equipment Types > Replacement Parts.
2. Choose an item using the lookup window in the Item Number field. The lookup window lists items that were set up in the Microsoft Dynamics GP Inventory module.
3. Enter the quantity of items needed for replacement in the Quantity field.
4. Choose Save to enter the item in the scrolling window. You can add as many replacement parts to each equipment type as needed.

When creating an equipment record, you can zoom on the Equipment Type field to open the Equipment Type Setup window. The Replacement Parts button in the Equipment Type Setup window opens this master list of replacement parts. If you add new items to the replacement parts list in this window, you are adding them to the master list of replacement parts for the equipment type, not the equipment record.