Creating a “Rent to Job” Rental Agreement
Creating a rental agreement for equipment that has been rented to a job differs from a regular rent to customer agreement in the following ways:
- You use a special agreement type for "rent to job" agreements.
- You specify a job number and cost code instead of a customer. This is optional at the agreement level but required at the agreement line level.
Step 1: Complete the Rental Agreement Entry Window
- Select Transactions > Equipment > Rental Agreement Entry.
- Select a "rent to job" Agreement Type. The Customer ID, Customer Number, and PO Number fields are replaced by the Job Number, Job Description, and Cost Code fields.
Fill the Job Number and Cost Code fields.
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The job in Job Cost must be "active" and cannot be closed.
Complete the remaining fields.
Step 2: Create Rental Agreement Lines
- On the Rental Agreement Entry window, select Line Entry to open the Rental Agreement Line Entry window.
- Select an Equipment ID or Item. Pricing information fills accordingly (assuming a price template has been set up).
- Enter a Job Number and Cost Code. These fields fill automatically if entered on the agreement.
- Mark the agreement line as On Rental.
- Mark the agreement line as On Rental, and select Save.
Step 3: Create Miscellaneous Lines (if Applicable)
- On the Rental Agreement Entry window, select Misc. Entry to open the Rental Agreement Miscellaneous Entry window.
- Select an Item Number. The Job Number and Cost Code fields fill automatically if entered on the agreement.
- Fill the remaining fields as necessary, and select Save. The following fields/checkboxes are disabled for "rent to job" agreements: Assign to Equipment, Subject to Commissions, Tax Source, and Tax Schedule ID. For "rent to job" agreement types, the Rental Agreement Details Entry window and corresponding inquiry windows will contain job information from the agreement.
You cannot enter an inventory item, as an inventory transaction is not created when an invoice for this agreement is posted.