Setup Procedures

Setting up the rent to a job feature involves the following:

Step 1: Set up a Rental Offset Account and a Job Offset Account

You must set up one debit account for rental offset that will serve as an offset for the equipment rental, and one credit account that will serve as an offset account for the job. These accounts are used to offset the cost of goods sold (COGS) accounts to avoid the overstating of sales in financial records.

1. Select Cards > Financial > Account.
2. Create an account with a Category of Accounts Receivable.
3. Fill the remaining fields, as necessary. Select Save.
4. Next, create a job offset account with a Category of Accounts Payable.
5. Fill the remaining fields, as necessary. Select Save.

Step 2: Set up a Rent To Job Invoice Type

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Invoice Types.
2. Enter an Invoice Type ID and Description.
3. Select Rent To Job as the Rent To Type.
4. Fill the remaining fields, as necessary.
5. Select Save.

Step 3: Set up a Rent to Job Agreement (and Booking Type, If Applicable)

Agreement Type

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Agreement Types.
2. Enter an Agreement Type ID and Description. We recommend something that conveys that this is a job agreement type, such as RENTOJOB or something similar.
3. Select Rent to Job as the Rent To Type.
4. Select a Rental Offset Account and Job Offset Account.
5. Fill the remaining fields, as necessary. The Invoice Type selected must have a Rent To Type of Rent To Job.
6. Select Save.

Booking Type (If Applicable)

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Booking Types.
2. Enter a Booking Type ID and Description. We recommend something that conveys that this is a job booking type, such as RENTOJOB BOOK or something similar.
3. Select Rent to Job as the Rent To Type.
4. Fill the remaining fields, as necessary. The Agreement Type ID must have a Rent To Type of Rent To Job.
5. Select Save.

Step 4: Set up GL Posting Option (Optional) and Next GL Batch Number (Required)

When a "rent to job" invoice is posted, a GL transaction is created. You can decide whether to post to the GL, meaning a GL transaction is created for you to post (and edit) yourself - OR - to post through the GL, meaning that the GL transaction will be created and automatically posted for you.

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Rental > Rental Setup.
2. Mark the checkbox: Post Through GL for Job Invoices, if applicable.
3. Enter a Next GL Batch Number. If this field is blank, you will receive an error while posting an invoice.
4. Select OK.