Setting up the Purchasing Module

When setting up the Purchasing module, you make several choices about how to use the Microsoft Dynamics GP Purchase Order Processing module.

Setting up purchase order types

The Purchasing module allows you to create different purchase order types with different numbering sequences. You may decide to create purchase order types for capital items and for items for different branch purchases.

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Purchasing > PO Types.
2. Complete the following fields.
   • PO Type
     Enter a purchase order type.
   • Next PO Number
     The first segment of the next PO number for this type can be up to five alpha or numeric characters. The second segment can be up to 10 numeric characters, which will increment.
   • Capital Purchase
     Mark this checkbox if this purchase order type is for capital purchases.
   • Financed
     Mark this checkbox if this purchase order type is for leased equipment.
   • Equipment Numbering Type
     Select the format of the equipment ID that will be generated when new equipment of this type is purchased.
3. Select Save.

Setting up landed costs

If you decide to use landed costs, direct expenses such as insurance and freight will be distributed proportionately across the line items on the order. These costs will be included in the cost of each item.

1. Select Microsoft Dynamics GP > Tools > Setup > Equipment > Purchasing > Purchasing Setup.
2. Mark the Use Landed Costing checkbox.
3. Select OK.