Entering Additional Details

You can enter markdowns, taxes, commissions, and insurance information on rental bookings and agreements. These details can affect the cost of the rental at the booking/agreement or line entry levels.

Entering markdowns

You can select to mark down the cost of a rental by a specified percentage or amount. You can enter markdowns per booking or agreement, or, if markdowns differ per individual rental line, you can enter this information on the line entry level.

By rental booking or agreement

1. From the Rental Booking/Agreement Entry window, select Details to open the Rental Booking/Agreement Details Entry window.
2. Select the Markdown button to open the Rental Booking/Agreement Markdown Entry window.
3. Select a Markdown Type. If you chose Percentage, enter a percentage and mark the checkbox(es) next to the amounts you want the markdown to apply to (Rate, Insurance, Overage, and/or Transport). If you chose Amount, enter the amount of the markdown and the Markdown Unit of Measure.
4. To enter a markdown percentage for miscellaneous items that may be added to a booking/agreement, enter that percentage in the Mark down Percentage field under Miscellaneous Markdowns.
5. Select OK.

By rental booking or agreement line

1. From the Rental Booking/Agreement Line Entry window, select Markdown to open the Rental Booking/Agreement Line Markdown Entry window. If you entered markdowns from Rental Booking/Agreement Details, they fill automatically on this window. You can change these amounts.
2. Select a Markdown Type. If you chose Percentage, enter a percentage and what that percentage applies to (Rate, Insurance, Overage, and/or Transport). If you chose Amount, enter the amount of the markdown and the Markdown Unit of Measure.
3. Select OK.

Entering taxes

You can select to apply taxes to the rate, insurance, overage, and/or transport amounts on a rental. You can enter taxes per booking or agreement, or, if tax amounts differ per individual rental line, you can enter information on the line entry level.

By rental booking or agreement

1. From the Rental Booking/Agreement Entry window, select Details to open the Rental Booking/Agreement Details Entry window.
2. Select Tax to open the Rental Booking/Agreement Tax Entry window.
3. Mark whether Rate, Insurance, Overage, and Markdown are taxable, and if so, which Default Tax Schedule(s) to use.
4. Select OK.

By rental booking or agreement line

1. From the Rental Booking/Agreement Line Entry window, select Tax to open the Rental Booking/Agreement Line Tax Entry window. If you entered tax information on the booking/agreement header, the Tax Source and Tax Schedule ID fill automatically from Rental Booking/Agreement Type Setup.
2. Mark whether the Rate, Insurance, Overage, and Markdown are taxable, and if so, which tax schedule(s) to use.
3. Select OK.

Entering sales commissions

You can set up sales commissions for a rental booking or agreement. Commissions cannot be entered per line; however, you may specify exactly how you want to distribute commissions on a per agreement basis.

By rental booking/agreement

1. From the Rental Booking/Agreement Entry window, select Details to open the Rental Booking/Agreement Details Entry window.
2. Select Commissions to open the Rental Booking/Agreement Commission Entry window.
3. Complete the following fields:
   • Commission Method
     If you are entering commissions for a rental booking, Percent of Rates is the only Commission Method you can select. After the booking is transferred to an agreement, you have the option of choosing either Percent of Rates or Flat Rate per Unit of Measure.
     • Percent of Rates
       The commission will be a percentage of the total rental rate.
     • Flat Rate per Unit of Measure
       The commission will be a flat dollar amount for every unit of measure.
   • Salesperson ID
     Select the salesperson ID.
   • Territory ID
     The territory ID automatically fills based on the salesperson ID.
   • Percent of Sale
     Enter the percent of sales, if you chose the percent of rates commission method.
   • Flat Dollar Amount
     Enter the flat dollar amount, if you chose the flat rate unit of measure commission method.
   • Comm Percent
     Enter the percentage of the commission that will go to each salesperson. For example, if there are two salespeople, and the commission amount to be distributed is $300, entering 60 for Salesperson A and 40 for Salesperson B will distribute $180 (60% of $300) to Salesperson A and $120 (40% of $300) to Salesperson B. The Comm Percent for all salespeople must add up to 100%.
4. Select OK.

Entering insurance information

You can enter a percentage or amount to charge the customer for insurance. Insurance information can only be entered per individual agreement line.

By rental booking/agreement line

1. From the Rental Booking/Agreement Line Entry window, select Insurance to open the Rental Booking/Agreement Line Insurance Entry window.
2. Select an Insurance Type. If you chose Percentage, enter an Insurance Percent to apply to this line. If you chose Amount, enter an Insurance Amount to define how much and a U of M to define how often to charge the customer for insurance.
3. Select OK.