Editing Rental Account Distributions

Although default distributions have been set up to filter into an agreement, you can edit distributions at the agreement and/or agreement line level.

When entering distributions, you may see a drop-down menu that lets you toggle between summary and actual accounts. When entering an account distribution, the drop-down selection should always be set to summary. Account masking will only work properly if you enter accounts as summary accounts and let the actual accounts default.

At the agreement level

1. Select Transactions > Equipment > Rental Agreement Entry.
2. Select an existing agreement, or fill in the agreement header to create a new agreement.
3. Select Details, then Accounts to open the Rental Agreement Accounts Entry window.

From here, you can edit the account distributions that have defaulted from the agreement type or rental setup.

At the agreement line level

1. Select Transactions > Equipment > Rental Agreement Entry.
2. Select an existing agreement, or fill in the agreement header to create a new agreement.
3. Select Line Entry, or double-click on an existing line entry, to open the Rental Agreement Line Entry window.
4. Select Accounts to open the Rental Agreement Line Accounts Entry window.

From here, you can edit the account distributions that have defaulted from the equipment ID, category, model, or item number.

Editing an account distribution row

Using the View drop-down menus, you can select to view accounts by Equipment or Non-Equipment, and you can select to display ALL rate types or only one of the following types: Rate, Insurance, Overage, or Markdown.

To edit a distribution row, double-click the line, make your changes, and then select the Edit button. The list view will be updated with your changes.

To delete a distribution row, select a line, then select the Delete Row icon on the right side of the window.

Entering a new account distribution row

1. Select a GL account.
2. Select a rate type to be distributed to that account: Rate, Insurance, Overage, or Markdown. Select ALL to enter distributions for all types at once.
3. Select whether you want the account to be masked.
4. Enter the percentage to apply to this account for this rate type. For each type, the number of entries must add up to 100% for both Equipment and Non-Equipment.
5. Select Insert to insert this account distribution, which will appear in the list box.
6. Repeat steps 1 through 5 for each distribution.