Choosing Job Cost Setup Options

You can determine how Job Cost operates by choosing setup options.

1. Select Microsoft Dynamics GP > Tools > Setup > Job Cost > Job Cost Setup > Setup Options.
2. Complete the following fields, as necessary.
   • Change division after costs are posted to a job
     Mark this checkbox if you plan to change divisions after posting costs. You can only do this if you are not using the percentage-of-completion revenue recognition method. To change the division, you must set up more than one division. See Setting up divisions.
   • Auto adjust forecasted only when posted is greater than forecasted
     This option is used when choosing the Adjust Forecasts button in the Job Status window. You can adjust forecasted costs/labor to equal posted costs/labor (depending on whether you are calculating percentage of completion based on costs or labor hours). Mark this checkbox if you want forecasted units to be revised only for cost codes where the posted units are greater than the forecasted units. If this checkbox is not marked, forecasts are revised for every cost code where the posted cost/labor does not equal forecasted costs/labor. Forecasted costs/labor hours for jobs are displayed in the Job Status window (Inquiry > Job Cost > Job Status).
   • Allow forecasted cost to be less than posted cost for a job
     Mark this checkbox if you want to allow forecasted costs to be less than actual costs on a job. You cannot mark this checkbox if you are using the percentage-of-completion revenue recognition method. See Choosing Posting Options.
   • Use department for profit type 9 service labor rate groups
     Mark this checkbox if you want to use labor rate groups that are based on department. If you are using labor rate groups based on position, leave this checkbox unmarked. See Creating labor rate groups (optional) for more information on labor rates.
   • Profit Amount Decimal Places
     To change the number of decimal places allowed for entering profit amounts, select a number from the drop-down list. The default is 2, which is the minimum number of decimal places. You cannot decrease this number once you have saved a new number.
   • Suppress PO Line Item Tax Update to Job Cost and Service Management
     Mark this checkbox to suppress the inclusion of tax on purchase order line items as part of the line item cost updated to Job Cost and Service Management. This checkbox affects both Job Cost and Service Management. This option will automatically be marked and disabled if the Enable GST for Australia/New Zealand and Enable Tax Date checkboxes are marked in the Microsoft Dynamics GP Company Setup Options window. To open the Company Setup Options window, select the Options button in the Company Setup window (Microsoft Dynamics GP > Tools > Setup > Company > Company).
   • Suppress Contract Payment tax update to Job Cost and Service Management
     This affects tax updates to posted costs on jobs. If marked, taxes will not show as posted costs on jobs. If unmarked, posted costs will include taxes.
   • Display fully invoiced bill codes during job invoice entry
     Mark this checkbox to display fully invoiced bill codes during job invoice entry. When you enter job invoices, the system will ask if you want to display fully invoiced bill codes in the Schedule Invoice window.
   • Use Sales Order Processing for Inventory in MobileTech
     Mark this check box to be able to add inventory to job appointments in MobileTech that can be invoiced through SOP. Inventory transactions added in MobileTech are processed in the Mobile Inventory Inquiry window in Service Management. (Inquiry > Service Management > Mobile. See Process Inventory and Non-Inventory Item Transactions. This setup option is enabled when MobileTech and Job Scheduled are registered.
   • Display Preference
     Mark the appropriate radio button to display the markup or margin percent in the Job Status window. Markup percent calculates a job's profit amount as a percentage of forecasted costs. Margin percent calculates profit as a percentage of the expected contract amount. The display preference selected also affects the following windows and reports:
     • Job Status by Period window
     • Job Status History window
     • Project Status window
     • Project Manager Summary window
     • Job Status report
     • Job Schedule report
     • Forecasted Costs by Period report
     • Project Status report
     • Job Reference report
     • Job Schedule by Division report
     • Job Schedule by Project report
     • Posted Costs by Period report
     • Job Status History report
     • Setup Options report
   • Default from Last PO Line Entered
     When adding a line item to a purchase order in the alternate Purchase Order Entry and alternate Purchasing Item Detail Entry windows, you can have the job number and cost code default from the last line item entered. Mark the Job Number checkbox if you want the job number from the last line item entered to default into the Job No/Service Call field. If you mark the Job Number checkbox, you can also mark the Cost Code checkbox if you want the cost code from the last line item entered to default into the Cost Code field.
   • Reporting
     You can select to print reports as they are normally printed, or as SQL reports. To deploy SQL reports, you must select Run Wizard to run the Signature SQL Reporting Wizard. Refer to the Reports manual for additional steps required to set up SQL reports.
3. Select Save.

If you want to print the Setup Options report using the printer button, make sure to save the window first.