Setting up Signature Registered Users

Use the Signature Registered Users Setup window to enable the ability to enter time for your employees in TimeTrack. You can sort the columns by using the drop-down field in the lower right corner of the window. The options you can select to sort by are by Last Name, Employee ID, TimeTrack Active, Remote Time Entry Active, or by Missing Emails.

1. Select Microsoft Dynamics GP > Tools > Setup > TimeTrack > Registered Users. You can sort employee names by last name, employee ID, or by active users of TimeTrack or Remote Time Entry (Excel TimeTrack Client) employees.
2. Select Synchronize to synchronize Microsoft Dynamics GP employee records (Cards > Payroll > Employee) with Signature employee records. If you manually update the Manager ID field in the Signature Registered Users window, synchronizing will not overwrite this and the employee record will not be changed.
3. The following fields are populated with information from the Microsoft Dynamics GP employee records:

   • Email Address field with the email address in the Internet Addresses lookup from the Employee window.

     

     The Email Address field is required if the user has a manager listed in the Manager ID field. The assigned manager's user row will also require that the manager's email address be entered. A red asterisk * is displayed if the manager's email address is missing. This requirement is only in effect if the TimeTrack checkbox is marked in the Signature Registered Users window and the Require Manager Approval and  E-Mail Notification options are marked in the TimeTrack Setup Options window. (Microsoft Dynamics GP > Tools > Setup > TimeTrack > Setup Options) You can exit the Signature Registered Users Setup window without entering the required emails, however you will be prompted to do so the next time you open the window. You can quickly find the users missing emails by using the by Missing Emails sort option.

   • Manager ID field with the Supervisor ID entered in the Employee window. 

     

     Refer to Setting up the Manager Approval Feature for more information on the Manager ID, E-mail Address, and Power User fields.

4. Mark the TimeTrack checkbox to enable time entry in TimeTrack and/or Clock for employees. If an employee does not have this checkbox marked, time cannot be entered using TimeTrack and/or Clock for that employee.

5. Mark the Remote Time Entry checkbox if the employee will have time entered from Excel TimeTrack Client.

6. The User ID field is required when setting up a Power User.

7. Select Save. You save the Registered Users window without completing the required E-mail Address fields. When you access the window again, you are prompted to enter the missing email addresses, and the scrolling window is sorted with the missing email rows at the top.

Signature Employee Lookup in TimeTrack

The lookup window in the Employee ID field in the Time Card Entry window is now populated based on the Signature Registered Users Setup window, not on Microsoft Dynamics GP employee records.