Viewing Posted Costs

You can view posted costs for each cost element in the Job Status window. Amounts in the Posted Costs column are calculated by adding all posted costs of the same cost element on the selected job. You can zoom to view a summary of cost codes in the Cost Codes Summary window and details on each cost code in the Cost Codes Detail window. You can also view the summary of transactions, monthly costs, and production unit summary. You can also access forecasted revisions and enter production unit information.

1. Select Inquiry > Job Cost > Job Status.
2. Select a Job and zoom on a Posted Cost Element.
3. In the Cost Code Summary window, double-click a Cost Code in the scrolling window.
4. In the Cost Codes Detail window, you can do the following:
   • Select View Monthly Costs to open the Job CC Monthly Costs window, showing monthly cost amounts for the cost code.
   • Select View Transactions or zoom on an amount in the Actual Costs column to open the Payroll Transaction Summary window for a labor cost element or the Transaction Summary window for cost elements other than Labor. You can zoom on items in the Transaction Summary window to view original transaction details.
   • Select View Production Units to open the Production Units Summary window, showing transaction detail for the selected cost code. This window contains a list of all production unit transactions, type, posting date, field percentages, and production quantities.
   • Zoom on an Estimated Cost amount to open the Cost Code Estimate Zoom window, where you can view original and change order estimates. See Revising Forecasted Costs.
   • Zoom on a Forecasted Cost amount to open the Forecast Cost Revision Entry window, where you can revise and post the forecast cost revision entry. See Using Forecasted Costs.
   • Enter the field percent complete. For example, the project manager can enter a percent complete based on the work performed to date and job knowledge. If the actual production percent is greater than the estimated field percent, it may indicate a potential cost overrun. This percentage is also used in the Labor Breakdown window and shown on the Job Labor and Projected Variance reports.
   • Enter the production quantity per unit for the current period and the production best amounts. The Production Best field may be used by a project manager to give incentives to employees who top the "production best" in a given time period. If production in the current period is considerably less than the production best, the project manager should take notice and find reasons for the fall in production.
5. Select Save.